Tender Specialist in Cleaning and Hygiene Services

Job description
Introduction
• Take the lead in identifying and submitting tenders under Marketing, media buying & construction, services and maintenance fields and provide Office administration and support.
• Implement and maintain the companies ISO 9001:2015, ISO 45001 and ISO 14001 management systems.
Duties & Responsibilities
Tender Sourcing
• Identify and shortlist relevant tenders and RFQ’s on various platforms daily
• Clients’ websites
• E-Tenders
• Supply Chain Network
• CIDB
• 115 Info and admin mailboxes
• Daily and weekend newspapers
• Client walk in centres (e. g City Power Tender Building)
• Central Supplier Database
• Word of Mouth
• Take note of tender briefing sessions and make arrangements for suitable personnel to attend
• Evaluate tender requirements and make decisions on suitability to proceed in consultation with management
• Purchase tender documents
• Update tender tracking list and office notice board on a weekly basis
• Identify and follow up on private sector leads
• Register on relevant vendor list databases in the public and private sectors
Tender Compilation
• Ensure that the following documents are relevant and up to date:
• Bank Rating and account confirmation letters
• Certified directors’ ID documents
• Certified copies of qualifications for technical teams
• Board resolution for authority to sign tender document
• Co-ordinating technical team assistance – Pricing and Methodology
• Compiling supporting documents
• Appointment and reference letters
• Practical completion certificates
• CIDB
• All other documents required for a successful tender / RFQ
• Provide pricing schedule in Excel format to technical teams for assistance with pricing
• Take note and incorporate additional information communicated by client during bidding period
• Bring the tender/RFQ document for review by management at least two days before closing date
Tender Submission
• Submit the tender/RFQ document at the relevant location at least 24 hours before closing date. No tender/RFQ shall be submitted on the closing date
• Provide a list of prices read out at the public bid openings
• Compile a database of competitors and their pricing patterns
• Respond to tender/RFQ validity extension requests from clients
• Where applicable, obtain feedback from clients on unsuccessful tenders
• Attend bid evaluation and adjudication sessions where these are open to the public (e.g. Cities of Ekurhuleni & Tshwane)
• Achieve a tender success rate of at least 40%
• Update tender tracking list
• Meet the branch targets as per HR Planning meeting
Desired Experience & Qualification
Requirements
• Matric or relevant administrative qualification
• Relevant Office Administration Certificate
• Supply Chain Qualification (A Strong Wish)
• Valid driver’s license
EXPERIENCE
• 3-5 years’ relevant experience
KNOWLEDGE
• Extension knowledge of the full spectrum Tender Process
• Knowledge of general Office Administration
SKILLS/ COMPETENCIES
• Ms Office Packages (Word, Excel, PowerPoint, Outlook)
• Ability to communicate on different levels
• Sound decision making
PERSONAL ATTRIBUTES
• Working independently and as a team member
• Innovative
• Adaptability and flexibility
• Willingness to learn
• Integrity
Package & Remuneration
Negotiable
Interested?
Email : Vacancy@aqueouscleaning.co.za

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